KareWellMD (Chabot Family Associates)
  • Welcome
  • Patient Forms & Resources
  • Telemedicine Options
  • About US
  • Employment
  • More
    • Welcome
    • Patient Forms & Resources
    • Telemedicine Options
    • About US
    • Employment
KareWellMD (Chabot Family Associates)
  • Welcome
  • Patient Forms & Resources
  • Telemedicine Options
  • About US
  • Employment

Payment Options and Question Regarding You Bills

If you have question Regarding your Bills Or Would like to Pay the Bill over the phone;  Please Call our Billing office at 

925-634-9704  


It is easy to make a payment through either MyHillChart OR through the Online Portal by clicking the link 

Pay Your Bills through MyHillChart Payment Portal

Patient Forms and Resources

NEW PATIENTS / Patients Not seen in Last 3 years


Welcome to our Practice! Thank you for choosing us to be part of your healthcare.  ​ 

We Accept Most PPO insurances , Medicare Part B, Multplan Insurances and are part of Hill Physicians network. 
​Please call our OFFICE at 510-582-6424, or fill out the New Insurance required information 

Plan to arrive 30 min before your appointment. We also request that you bring a copy of your insurance card(s) , your State issued ID and prepared to pay the Copay amount due for the VIsit. We ask that you bring with you either a list of your medications - including the dosage - or your actual pill bottles. 


New Patients will only be seen after insurance eligibility is verified. 


Please fill out the following forms before the appointment 

New Patient Registration Form

New / Existing Patient Health History Form

HIPPA NOTICE Acknowledgement 

Authorization to Bill insurance 


Please Also Review and download 

HIPPA Privacy Notice 

Medicare / Non-Medicare Annual Wellness / physical visits

What to Expect at Your Annual Wellness Visit

Once a year, you make an appointment with your primary care physician to make sure your health is in good working order and detect potential concerns early, before symptoms are noticeable.


Most insurance plans cover your annual wellness exam — no copay required. However, you may find the actual components of a wellness visit a bit confusing and your plan coverage may have additional limitations so please do enquire with your insurance for details.


Review the FAQs below to learn what to expect during your next annual wellness visit V/S a Follow-up / Sick Visit

Please Advice the Provider if you wish to Separate out the Follow UP Visit , by Default we will treat it as a Combined Visit ( Follow-up with Annual Wellness / Physical) and charge for any procedures/items not covered under Annual Wellness / Physical as Follow-up Visit 


Frequently Asked Questions


What is included in a wellness visit?

Your annual wellness visit includes the following:

  • A review of your medical and surgical history
  • Screenings - we generally follow screening recommendations of the USPSTF
  • Order Blood tests /  Review Results 
  • Immunizations - we follow the vaccine schedules published by the CDC
  • A physical exam
  • Counseling to prevent future health problems 


On the day of your appointment, please arrive on time and bring your insurance card and ID.


What if I need to ask my doctor about a specific medical issue?


Specific issues are considered part of a follow-up or “sick” visit. These aspects of your visit will be billed to your insurance, and you may be responsible for copayments, coinsurance or deductible payments, based on the terms of your policy.

If you would like to address non-routine concerns during your wellness visit, you can let your doctor know about these issues when you schedule your appointment. Depending on their complexity, the questions may need to be dealt with at a later time.


What does a follow-up or “sick” visit include?

  • Treatment of a chronic condition such as diabetes, asthma or high blood pressure
  • Any new problems or complaints
  • Your need for new medications or tests
  • Referrals to a specialist
  • Medication Refills
  • Additional treatment options


What is a Medicare annual wellness visit and what does it include?

The Medicare annual wellness visit, covered by Medicare, allows your health-care provider to conduct a health risk assessment and propose screenings and prevention strategies. As well, your provider will make sure all your immunizations, cancer screenings and other preventive screenings are reviewed and ordered.


Your Medicare wellness visit does not include a detailed physical exam or management of chronic or new medical problems. Your physician may be able to perform a complete physical and address new or existing medical issues during your Medicare annual wellness visit, but you could incur additional Charges Based on your insurance coverage 


What to expect during your Medicare annual wellness visit

At your Medicare annual wellness visit, your health care provider will:

  • Review your blood pressure, heart rate, height, weight and body mass index (BMI).
  • Review your current health problems, as well as your medical, surgical, family and social histories.
  • Review your current medications.
  • Conduct a health risk assessment.
  • Memory Testing .
  • Discuss an exercise plan to fit your lifestyle.
  • EKG.
  • Discuss fall prevention.
  • Discuss advance care planning.
  • Discuss preventive screenings recommended by evidence-based practice guidelines that are indicated for you based upon your age, risk factors and family history


How to prepare for your Medicare wellness visit

Bring these items to your visit:

  • Immunization records
  • A list of current prescribed medicines, supplements and over-the-counter medications
  • A list of your patient care team—any specialists you see for various types of care
  • Be prepared to review your family medical history.


Can I combine a Medicare or non-Medicare wellness visit with a follow up visit?

Combining a wellness visit with a follow-up office visit will save you time by eliminating an extra appointment, but doing so may affect your costs.  Additional concerns beyond a wellness visit may be billed to your insurance, which can result in unplanned out-of-pocket costs to you depending on your Plan coverage .  

Please Advice the Provider if you wish to Separate out the Follow UP Visit , by Default we will treat it as a Combined Visit ( Follow-up with Annual Wellness / Physical) and charge for any procedures/items not covered under Annual Wellness / Physical as Follow-up Visit 


What are the most important points I need to keep in mind?

  • Review your insurance plan’s summary of benefits before your appointment to understand what your insurance company will or will not cover.
  • When scheduling a wellness visit, clearly state that you would like to make an appointment for your annual wellness or preventive care exam. That will help the practice prepare for your visit and bill your insurance company appropriately.
  • When you speak with your doctor or other practitioner, let them know you are there for a wellness exam. Or, if you need to discuss a specific concern that may require treatment, make sure to bring their attention to any non-routine concerns at the start of your appointment.

FORMS

 Please do Print the completed from and bring the form with you during your visit. You could also scan the filled PDF and send to  contact@karewellmd.com before your visit.

Physical Annual Wellness Visit (pdf)Download
HIPPA Privacy Notice (pdf)Download
HIPPA Privacy Notice Acknowledgement (pdf)Download
New / Returning Patients Registration Form (pdf)Download
Approval to Bill Your Insurance (pdf)Download
Patient Health History Required with Patient Registration (pdf)Download
New Patient Medical information Release other Providers (pdf)Download
Medical Record Release to others (pdf)Download

Helpfull Links


  • We are a part of Hill Physicians Medical Group​
  • Get Latest recommendations from CDC , travel updates and much more.
  • Useful online resources from WebMD​


​
​

  • Telemedicine Options

KareWellMD (Chabot Family Associates Inc.)

510-582-6424

Copyright © 2025 KareWellMD (Chabot Family Associates Inc.) - All Rights Reserved.

Powered by